Program Assistant: Statewide School Improvement

Support Staff

Job ID: 3536

Reports To: Sr. Coordinator: Statewide School Improvement Strategic Initiatives

Salary: This is a full-time 12 month position at 232 days with an annual starting salary of $37,500.

Primary Purpose: Provide administrative support to the Statewide School Improvement Initiatives team.

Education/Certification: High School Diploma or GED required

  • Minimum two (2) years of experience in similar position
  • Experience in managing and organizing multiple projects
  • Proficient skills in typing, application software (word processing, presentation software, spreadsheet, database) desktop publishing processes, hard copy and electronic file maintenance, Outlook, Google Docs
  • Ability to organize workflow for department functions (purchase requisitions, records management, scheduling, travel arrangements)

Special Knowledge/Skills:
  • Preferred experience in finance and budget monitoring
  • Experience in managing and meeting deadlines
  • Preferred experience in self-directed tasks and teamwork
  • Strong organizational, communication and interpersonal skills
  • Ability to disseminate information in a clear and concise manner to internal and external clients
  • Ability to work independently with minimum supervision
  • Advanced customer service skills

  • Serve as a representative of ESC Region 13, displaying courtesy, tact, consideration and discretion with all other members of the educational community and with the public
  • Complete clerical duties in a timely and efficient manner
  • Work with Coordinators and Program Assistants to serve the internal and external clients associated with this position and to accomplish the goals of the ESC, Region 13
  • Maintain various systems of organization and record keeping throughout the cycle of each program supporting
  • Monitor budget and support team with accounts payable and accounts receivable processing
  • Prepare for workshops, conferences, and convenings through scheduling, document preparation, and participant records in local workshop system
  • Perform other duties as assigned

Equipment Used:
Computer and peripherals, related software, printer, copier, audio visual equipment

Working Conditions:
  • Follow policies and procedures
  • Ensure confidentiality of oral, written and electronic information
  • Maintain emotional control in stressful situations
  • Interpret and maintains data
  • Reading, writing, proofreading
  • Visual acuity with printouts and with computer monitors
  • Lifting and carrying (0 - 30 pounds)
  • Constant interruptions

The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties and skills that may be required.
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