Program Assistant: Strategic Initiatives - Special Projects

Support Staff

Job ID: 3543

Reports To: Coordinator: Special Projects Development and Operations

Salary: This is a full-time 12 month position at 232 days with an annual starting salary of $37,303

Primary Purpose: Provide support services to facilitate the efficient operation of Special Projects and Strategic Initiatives.

Education/Certification: High School Diploma or GED required

  • Minimum two (2) years of experience in a similar position
  • Experience in self-directed tasks and teamwork
  • Managing and meeting deadlines
  • Managing and organizing multiple projects

Special Knowledge/Skills:
  • Organizational, communication, and interpersonal skills
  • Skill in written and oral communication
  • Work independently or in teams
  • Work as a team and assist coordinators/specialists with multiple simultaneous tasks
  • Work with external groups, conference arrangements and meeting facilitation
  • Disseminate information in a clear and concise manner to internal and external clients
  • Writing, editing, and proofing skills
  • Proficiency in Microsoft Office, Adobe Creative Suite
  • Skills in organizing and managing project assets
  • Ability to complete assigned tasks with minimal supervision
  • Ability to manage multiple and competing priorities
  • Detail and timeliness of task completion with high quality control
  • Proven attendance track record

  • Serve as a representative of ESC Region 13, displaying courtesy, tact, consideration and discretion in all interactions with other members of the educational community and with the public
  • Provide support for events including registration for statewide meetings, communication, and technical assistance
  • Support meeting set up with materials preparation and meeting room reservation/catering arrangements and other aspects of distribution of products
  • Provide communication with participants, provide customer service as needed
  • Provide back-up support for budget and paperwork processing
  • Support department personnel with scheduling, travel arrangements, travel reimbursements, and general operation of the department
  • Provide communication with participants
  • Update, organize and maintain electronic and hard copy files of all products, conferences and other professional development events through planning and even management
  • Support product operations with document prep, including formatting, copyediting, and ADA compliance
  • Support multiple teams in the department with general administrative duties
  • Perform other duties as assigned

Equipment Used:
Computers and peripherals, audio visual equipment, photocopier, fax, telephone

Working Conditions:
  • General office environment
  • Maintains emotional control
  • Essential physical requirements, standing, stooping, or typing.
  • Physical effort/lifting, light - up to 20 pounds
  • Occasional travel to offsite meetings

The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties and skills that may be required.
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